If you've ever been in charge of volunteer-staffing a lengthy sporting event, a large wedding or even a big corporate picnic, you know that contacting prospective workers via telephone and keeping track of a master schedule with a clipboard and a pencil is a time-consuming, error-prone task.

VolManager is a system of web-based utilities and reports designed to organize and track job assignments for moderate to large events.

Your password-protected Administrator's utilities allow you to design your sign-up form which is hosted on the VolManager website. The form can contain your event's name, location, and dates as well as a list of jobs and each job's timeslots.

Once the form is created, a link to your form can be published using your organization's website, email, or even conventional mail, so that your potential staff can go to the form and sign up for the jobs.

Signup data such as job times and job descriptions as well as the names, email addresses and phone numbers of your staff are recorded in your database. The data is available only to you, through your password-protected administrator's utilities, as a variety of sortable, viewable and printable reports.

• The number of positions available for each job automatically decrements on your signup form as the positions are filled. When all positions have been taken, that job listing disappears from your signup form.
  
  
• Applications for jobs are thoroughly checked to avoid scheduling conflicts.
  
  
• VolManager supplies a handy public report showing all your worker's job assignments. No email addresses, phone numbers or other sensitive data are exposed on the Internet.
  
  
• Custom data fields on your signup form allow your organization to collect any data it needs.
  
  
• Each event hosted by VolManager gets a separate folder on our server and a separate database for tighter security.
  
  
• The VolManager staff monitors your database to maintain it's accuracy and backs up your data daily.
  
  
• VolManager service means no installation of any software on your organization's website. If your website moves or re-organizes, your VolManager link is still one click away
  
  
• VolManager service means no maintenance of any software. When you start a signup, your organization will always have the latest revision with the most advanced features available.
  
  

Our support staff is capable of customizing existing forms and reports to better suit your organization's needs. Contact us via the Support email address with a brief description of your project and a VolManager staff member will contact you with rates and delivery times.

The first step to easier event management requires only an email to VolManager Support (as above).
A VolManager staff member will then contact you to collect necessary information.